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Full Time Administrative Assistant

National Business Investigations, Inc.
Job Description
Full Time Sales Administrative Assistant
NBI/MPS Security is seeking a full-time Administrative Assistant in Murrieta. As a member of the Sales Team, the Administrative Assistant will work with the Sales Manager to identify customers, prepare proposals and support Sales Operations.  The applicant will work in a structured, supportive environment with a highly recognized firm. This position is expected to grow into a full time Sales Representative with designated territory suited for their abilities and desires.
NBI (parent company) has been in full operation since 1967 providing investigative services to corporate clients nationwide. MPS Security has been active in the Inland Empire for more than 15 years, providing varying levels of security services to a growing variety of customers in Southern California.
This position has flexible hours, and compensation depending on experience.
  • Assist with day-to-day operations in supporting the department, answer phone calls, schedule appointments, assist in preparation marketing campaigns, prepare for & attend miscellaneous social events.
  • Assist in the preparation of bids and RFPs.
  • Assist Sales Manager in the preparation of contracts, tracking & following up with leads.
  • Create, modify and maintain Microsoft Excel spreadsheets and Microsoft Word reports.
  • Maintain calendars for internal and external meetings and conference calls.
  • Manage data entry and new lead information into CRM and scheduling appropriate follow ups for the Sales Manager as needed.
  • Assist with social media outreach and marketing including LinkedIn and Facebook
  • Assist with lead generations, RFP Registrations, and Vendor Panels.
  • Provide excellent customer service to customers by informing and educating them about the brands and product details.
  • Assist in all marketing campaigns, ordering of marketing supplies and promotional items.
  • Development, management and tracking of monthly email blasts under direct supervision of Sales Manager.
  • Coordinate appointments with client visitation, as well as, setting up details such as food for lunch & learns.
What our team is looking for in an Administrative Assistant:
  • Strong customer services skills
  • Skills in social media outreach and marketing
  • Knowledge of MS Office -Word, Excel, Power Point and Outlook
  • A positive attitude and can-do spirit!
  • Be proactive and willing to learn and grow
  • Previous experience in administrative assistant experience a plus
  • Great attitude and ability to work in a team environment
  • High school diploma or equivalent, some college or degree favorable
Self-starters, two-step thinkers, ambitious go-getters who want to learn sales and marketing and work for a 51-year-old company with a stellar reputation in the industry are welcome.
NBI/MPS Security is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
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